Privacy Policy
Last updated: 09 October 2025
Website: https://ukugdccawards.org
Operator: Team Papa Jasper CIC (Company No. 14142299)
Registered Office: 121–125 Ripple Road, Barking, England, IG11 7FN
1. Who We Are
The UK-Ugandan Diaspora Community Champion Awards (UK-UG DCCA) is a community initiative operated by Team Papa Jasper CIC, a registered Community Interest Company (CIC No. 14142299).
We are committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. What Personal Data Do We Collect?
We may collect and process the following personal data when you interact with our website:
a) Through Nomination Forms
- Full name of nominee and nominator
- Email address
- Phone number (optional)
- Biography or description of achievements
- Organisation or community group (if applicable)
b) Through Contact or General Enquiries
- Name
- Email address
- Message content
c) Automatically via Website Use
- IP address
- Browser type and device information
- Pages visited, time spent, and referral source (via anonymised analytics)
🔒 We do not collect sensitive data (e.g., race, religion, health) unless voluntarily provided in a nomination with your explicit consent.
3. Why We Process Your Data (Legal Basis)
We only process your personal data where we have a lawful basis under UK GDPR:
| Purpose | Legal Basis |
|---|---|
| Processing award nominations | Consent (you provide data voluntarily to nominate someone) |
| Responding to enquiries | Consent or Legitimate Interest (to provide requested information) |
| Website analytics (anonymous) | Legitimate Interest (to improve user experience) |
| Preventing fraud or spam | Legitimate Interest |
You may withdraw consent at any time by emailing us (see Section 8).
4. How We Use Your Data
Your data is used only for the following purposes:
- To review, verify, and process award nominations
- To contact you regarding your nomination or enquiry
- To promote award winners (with your permission) via our website, social media, or event materials
- To improve our website and services
- To comply with legal obligations (e.g., CIC reporting)
We do not sell, rent, or share your data with third parties for marketing purposes.
🤝 We may share limited data with trusted partners (e.g., event organisers, web developers) only where necessary to deliver the awards — and always under strict confidentiality agreements.
5. Data Retention
We keep your personal data only as long as necessary:
- Nomination data: Up to 24 months after the awards cycle (unless you request deletion sooner)
- Enquiry data: Up to 12 months after resolution
- Analytics data: Anonymised and retained indefinitely for trend analysis
Award winners’ names and achievements may be published permanently as part of our historical records — but only with prior consent.
6. Your Rights
Under UK GDPR, you have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data (unless we must retain it for legal reasons)
- Object to processing based on legitimate interest
- Withdraw consent at any time
- Lodge a complaint with the UK Information Commissioner’s Office (ICO)
To exercise any of these rights, please contact us using the details in Section 8.
7. Data Security
We implement appropriate technical and organisational measures to protect your data, including:
- Secure hosting on a Debian 12 server with Caddy (HTTPS enforced)
- Regular software updates
- Restricted access to personal data (only authorised team members)
- Encrypted backups
While no system is 100% secure, we take reasonable steps to prevent unauthorised access, loss, or misuse.
8. Contact Us
If you have questions about this Privacy Policy, wish to exercise your rights, or believe your data has been mishandled, please contact our Data Controller:
🏢 Address: Team Papa Jasper CIC, 121–125 Ripple Road, Barking, England, IG11 7FN
🔢 Company Number: 14142299
You also have the right to complain to the Information Commissioner’s Office (ICO):
🔗 https://ico.org.uk/make-a-complaint/
9. Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. The latest version will always be posted here with an updated “Last updated” date.